Vendor Information

  • NEW Vendor Registration Information - click here

    Important Vendor Notification - Bid Opening Procedures

    How to Do Business with Hernando County School District
    FAQ for Vendors
    Credit Application Memo to Vendors
    Tax Exempt Certificate - HCSD
    W-9 Tax Form - HCSD
    W-9 Form - Blank (Third Party Document)

    W-8 Form (Third Party Document)
    Jessica Lunsford Implementation Procedures for Vendors and Contractors
    Fuel - March 2020
    Fuel - April 2020

    Florida Statute requires the District to provide a 5% preference to vendors whose principal place of business is in Florida. Click here for more information.


    As a District cost effective initiative, beginning mid March 2011, the Purchasing Department began sending all purchase order copies scanned electronically through the email system to applicable vendors. Hard copy purchase orders will no longer be printed and mailed as they have in the past, after this date. In order to setup your correct vendor information, we will require a valid email address for the location you wish to have the electronic purchase order copy sent. Please send that address electronically to, or call 352-797-7060.

    Electronic VISA® Payment Program

    Vendors now can choose to be paid for their invoices through the  Electronic VISA® Payment Program.  To learn more click on the pdf  below.

    Click here to learn more and sign up HCSB Payments of Vendor Invoices.

    The Hernando County School Board Purchasing Department is pleased to announce the embarking of a new district wide initiative to provide our business partners and vendors with an automated vendor/bidder notification process called “Public Purchase.” All vendors are required to participate in this new electronic system in order to conduct business with the District. The vendor/bidder registration will also entail selecting NIGP (National Institute of Governmental Purchasing) Commodity Class-Item codes for products and services. Solicitation notices for upcoming bid requirements will be sent to vendor’s based upon the selected codes online. It will be the vendor’s responsibility to see company information is updated and kept current. Ultimately, this service is expected to increase your access to district bids and other solicitations.


    This registration does not include bid opportunities for Architectural, Engineering, New Construction or Major Renovation and Repair projects; to obtain more information on current bid opportunities for those areas please contact the Facilities Department at 352-797-7050 or the Maintenance Department at 352-797-7071. Although notifications for these two (2) departments are procedurally different from purchasing’s, you are still required to register as a vendor.

    We encourage you to sign up immediately. Remember everyone who does business with the HCSB is required to register. The registration itself should take approximately twenty (20) minutes to complete.

    Current Bid Opportunity (third party website)

    The Purchasing Department will provide internet access to this link from our current website and be available to answer questions, if needed @ (352) 797-7060. For Technical Assistance when accessing the website or you are experiencing difficulty registering at the site please contact Public Purchase via email at

    DISCLAIMER STATEMENT: The information on this site is being provided as a service to our customers and to the community. Due to its dynamic nature, we cannot guarantee the information contained herein is current or complete at all times. Every effort has been made to assure its accuracy at the time it was posted.